Privacy Policy

1. Introduction

Mindful Makers (“we,” “our,” or “us”) respects the privacy of every child and family who participates in our programs. This Privacy Policy explains how we collect, use, and protect personal information provided to us through our website, registration forms, and communications related to our maker camp programs.

We are committed to protecting your personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy laws in Ontario and Canada.

2. Information We Collect

We collect only the information necessary to provide safe, engaging, and high-quality camp experiences. This may include:

a. Information About Campers

  • Full name, age, and date of birth

  • Gender and pronouns

  • Health or allergy information (as provided by parents/guardians)

  • Emergency contact details

  • Photographs (parents can opt out of photo permissions at anytime by contacting us)

  • T-shirt size, group preferences, and attendance data

b. Information About Parents/Guardians

  • Names and contact information (email address, phone number, mailing address, etc.)

  • Payment information for registration or merchandise purchases

  • Consent forms and waiver acknowledgements

c. Website & Digital Tools

  • Cookies or basic analytics (such as website traffic and usage statistics)

  • Contact form submissions or email inquiries

3. How We Use Your Information

We use personal information to:

  • Register and communicate with families about camp programs

  • Ensure the safety, health, and well-being of all participants

  • Administer payments, refunds, and receipts

  • Create camper lists, attendance sheets, and emergency records

  • Send program updates, newsletters, or important notices

  • Share photos or creative works

  • Improve our programs and website experience

We do not sell or share personal information with outside organizations for marketing purposes.

4. Consent

We collect, use, and disclose personal information only with informed consent from a parent or legal guardian. Consent may be given in writing, electronically, or by clearly indicated action (for example, submitting a registration form).

You may withdraw consent at any time by contacting us, except where required for essential camp operations or legal compliance.

5. How We Store and Protect Your Information

  • Information is stored securely on password-protected systems.

  • Access is limited to authorized staff and volunteers who require it to perform their duties.

  • Digital data is transmitted using encrypted connections whenever possible.

  • We retain records only for as long as necessary to fulfill camp, legal, or insurance requirements, after which data is securely deleted.

6. Photos and Media

Photos or videos of children participating in camp activities may be used in promotional materials, social media, or our website. Parents may opt out of photo permission at any time.

7. Third-Party Services

We may use trusted third-party tools such as:

  • Payment processors (e.g., Square, Stripe, Ayden)

  • Email or registration platforms (e.g., Uplifter, Google Forms, Mailchimp, Squarespace)
    These providers have their own privacy policies and comply with Canadian or international privacy standards.

8. Access and Corrections

You have the right to access, update, or correct your personal information at any time. To make a request, please contact us using the information below.

9. Contact Us

If you have questions, concerns, or requests about this Privacy Policy or your personal data, please contact:

Mindful Makers
Email: agnes@mindfulmakers.ca
Phone: 289-244-8949
Mailing Address: 103 Bridge St. East Kitchener, ON N2K1K1
Website: www.mindfulmakers.ca

10. Policy Updates

We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations.